Lead outreach systems for real estate agencies
Raze Drops builds lead outreach systems for real estate agencies, so every enquiry from a listing or a campaign is answered within minutes and followed up on a schedule until the lead replies or opts out. Live replies reach a named agent with the whole thread attached.
On this page
An agency does not lose listings because its agents are bad at selling. It loses them in the hours between an enquiry landing and somebody finding the time to answer it. This page describes the outreach system we build for that gap, what it does on your behalf, what it costs and how long it takes before it is answering your enquiries.
What does an agency lose while an enquiry waits?
Enquiries arrive while your agents are out on viewings, and the agency that replies first is usually the one that gets the appointment.
By the evening the same buyer has spoken to three other agencies and stopped answering unknown numbers. Nobody in your office did anything wrong; the work simply arrived faster than people could pick it up, and the loss never shows on a report.
What does the lead outreach system actually do?
It answers every new enquiry from your own accounts within minutes, asks the qualifying questions your best agent would ask, and keeps following up on a schedule until the lead replies or opts out.
Live replies are handed to a named agent with the full history attached, so nobody restarts a conversation from nothing. It runs on the channels your team already uses, which means there is no second inbox to learn and no new habit to enforce. The answering layer is a custom AI agent sitting inside a lead generation system.
What does it cost and how long does it take?
Pricing is per project, from $300 to $9,000 depending on how many sources and channels the system has to cover, plus a monthly maintenance retainer once it is live.
You see the proposal, the scope and the price before anything is signed, and a build of this shape is usually answering real enquiries within weeks rather than quarters. One agency ran this spine while converting $662,000 in property sales in seven days. The same parts run buyer follow-up for property developers and appointment booking for clinics.
| Stage of an enquiry | Who handles it today | Who handles it after |
|---|---|---|
| Enquiry lands from a listing or campaign | A shared inbox, until an agent is free | The system, logged and answered within minutes |
| Qualifying questions | Whichever agent picks it up, if any | The system, in the same wording every time |
| Follow up | One attempt, then forgotten | The system, on a schedule until a reply or an opt out |
| Live reply | Chased around the office | A named agent, with the whole thread attached |
| Record of what happened | Scattered across phones | One trail per lead, readable by anyone |
Tell us where your enquiries come from and we will send a proposal and a fixed price before any deal is signed. Start on the contact page.