Candidate outreach systems for recruiters
Raze Drops builds candidate outreach systems for recruitment agencies, so a shortlist is contacted personally within the day and every reply is qualified against the role before it reaches a consultant. Candidates who are interested but not placed stay warm for the next matching role instead of going cold in the database.
On this page
Recruitment is a speed business where the first agency to put a good candidate in front of a client usually wins the fee. Everything that slows outreach down costs a placement, not an email. This page describes the outreach system we build for a desk, and what it costs.
What does a consultant lose on a live role?
Contacting a long shortlist properly takes a day, so most desks contact the top of it and hope.
Candidates who replied last month and were not placed then are the cheapest source of a placement now, and almost nobody works them. The database is an asset the agency already paid for and rarely uses twice.
What does the candidate outreach system actually do?
It messages each shortlisted candidate with the detail of the role, in your consultant’s voice, and handles the first round of questions about scope, location and salary.
Interested candidates are passed to the consultant with their answers attached, and the rest stay on a slower cadence so the database keeps producing placements rather than sitting there. The messaging engine is a lead generation system pointed at candidates instead of buyers, with a custom AI agent handling the first exchange in your consultant’s own wording.
What does a recruitment build cost and how fast is it live?
It is priced per project, from $300 to $9,000 depending on the channels, the database you already hold and how much of the screening you want automated, plus a monthly maintenance retainer.
The proposal and the price come before any deal is signed, and a single desk is usually running on it within weeks. Recruiters often read enquiry handling for travel agencies and vendor coordination for event planners as related builds, since both turn a pile of parallel conversations into one tracked flow.
| Step in filling a role | Worked by a consultant today | With the outreach system |
|---|---|---|
| Shortlist built | Twenty names, five contacted | Every name contacted the same day |
| First message | Copied and pasted, lightly edited | Written against the role and the candidate |
| Candidate questions | Answered hours later | Answered in the first exchange |
| Interested candidate | Re-qualified by the consultant | Handed over with the answers attached |
| Candidates not placed | Forgotten until a search finds them | Kept warm for the next matching role |
Tell us how many roles your desk runs at once and we will send a proposal and a fixed price. Start on the contact page.