Procurement systems for manufacturers
Raze Drops builds procurement systems for manufacturers, so a purchase request, the supplier quotations it attracts and the approvals it needs live in one tracked flow rather than a chain of forwarded messages. Everyone can see where a request actually is.
On this page
Procurement in most factories is a very long message thread with an attachment somewhere in the middle. It works until somebody is on leave, a quotation expires or a line stops because a part nobody chased did not arrive. This page describes the procurement system we build, and what it costs.
What does a factory lose to procurement by email?
Nobody can answer the only question that matters, which is where a given request is right now and who is holding it.
So people chase each other instead of suppliers. Meanwhile quotations go stale, the same item is bought at three different prices in one quarter, and the record of why a supplier was chosen exists only in somebody’s inbox.
What does the procurement system actually do?
It takes the request in a fixed form, collects supplier quotations against it, puts the comparison in front of the right approver and records the decision with the reason attached.
After approval it tracks the purchase order through to delivery and flags anything running late before it stops a line rather than afterwards. It is an AI software build with an approval and routing layer on top, wired to the accounting and stock systems you already run through ordinary integration work.
What does a procurement build cost and when does it run?
It is priced per project, from $300 to $9,000 depending on approval levels, supplier count and the systems it has to write to, with a monthly maintenance retainer.
You approve a proposal with one fixed price and a delivery date before any deal is signed, so the build never turns into an open meter. Manufacturers often look at shipment tracking for logistics companies and quotation systems for contractors as well, since both are built on the same request and approval spine.
| Stage of a purchase request | Over email today | With the procurement system |
|---|---|---|
| Request raised | A message with a vague description | A fixed form with the specification attached |
| Supplier quotations | Collected in separate threads | Collected against the one request |
| Comparison and decision | A spreadsheet somebody built once | A comparison the approver sees in place |
| Approval | Chased by phone | Routed, recorded and time stamped |
| Delivery and shortfall | Noticed when the line stops | Flagged before the date it matters |
Send us your current approval chain and we will come back with a proposal and a fixed price. Start on the contact page.